The whole agreement, in the order you will actually need it. If any of it is unclear before you commit, ask and I will answer in writing.
Last updated 4 September 2026
Your contract is with Fenris Ltd, registered in England and Wales, company number 17066052, registered office 71–75 Shelton Street, Covent Garden, London WC2H 9JQ, trading as The Bid Room.
These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.
These are business-to-business terms, and I sell only to organisations buying for the purposes of their business. If you are buying for purposes wholly or mainly outside a business, tell me before we start — I will not proceed on these terms, because different law applies and you would have rights, including a right to cancel, that these terms do not describe.
You send me the notice or the tender documents. Within the same working day I send back, in writing: what I would write, the fixed price, the date I start, the date you get it, and anything I am not doing.
Nothing is agreed until you reply confirming it. That written exchange, together with these terms, is the whole agreement between us. Nothing said in any other conversation forms part of it.
The price does not move. Once I have quoted, that is the price for the work described, however long it takes me. If you later ask for something outside that description, I will quote separately before doing it — never afterwards.
| Service | Price | When you pay |
|---|---|---|
| Notice Read | Free | — |
| Tender Triage | £395 | Before I start |
| Scored Review | £595 | Before I start |
| The scored question | £1,450 | 50% before I start, 50% on delivery |
| Full quality set | £2,850 | 50% before I start, 50% on delivery |
| Bid partner | £1,650/mo | Monthly in advance |
No VAT is chargeable on these fees. Fenris Ltd is not VAT registered, so no VAT is added and none appears on invoices. If that changes I will tell every current client before it affects them.
Invoices are due 14 days from the date of issue. Late payment carries statutory interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998. I would rather never use it, and I will always ask before I do.
Every engagement other than a Notice Read needs two things from you: a short brief of eight questions, and one list of evidence. Both are sent to you the day you confirm.
The evidence list has a deadline on it, normally two working days after you confirm. If it arrives later, I will still do the work, but the delivery date moves by the same number of days.
No evidence, no claim. If you cannot evidence something, I will not write it as though you can. I will rewrite the answer so the gap is not visible as a gap, tell you in writing what the likely scoring consequence is, and the fee is still due. What I will never do is invent a figure, a contract, a client or a certification. In a public tender that is your signature on inaccurate information, and the consequences land on you.
One round of revisions is included. It means changes to what was agreed — corrections, your own wording, evidence that arrived late. It does not mean answering a different question; that is new work and I will quote it.
You submit, not me. I do not upload to portals, press submit, or hold your portal credentials. The submission, the declarations and the deadline are yours. I will tell you what the compliance requirements are; meeting them is your decision.
These turnarounds are normal working hours, Monday to Friday, excluding public holidays. I am one person. If I am ever unable to deliver on time I will tell you as soon as I know, not on the deadline.
I do not promise you will win. Nobody can, and you should be careful with anyone who does.
I promise something narrower and checkable. If a section I drafted breaches a compliance requirement stated in the tender documents — a word or page limit, a mandatory element of the question, a prescribed format, or a declaration I wrote — and the buyer's decision records that as the reason the section was excluded or scored zero, I refund that section's fee in full.
Two things that are outside it, said plainly so there is no argument later. It does not cover compliance items you supply and I never see — insurance dates, registration details, certificates, the pricing schedule, the documents you upload. And it does not cover a low score: a section that is read, marked and simply scores less than you hoped is not a failure of compliance, and I will not pretend otherwise.
Claim within 30 days of receiving the buyer's outcome, by email, with the buyer's decision or assessment summary attached. On a full quality set the refund is the proportionate share for the section concerned, not the whole fee. I will pay a valid claim within 14 days without argument.
Public procurements get cancelled, paused and re-run. It is nobody's fault and it happens often.
Your tender documents, your evidence and your bid are confidential. They are not shared, republished, or used as samples for anyone. The published specimen on this site is written against a public notice with no client's material in it, and that is the only sample that will ever exist unless you give me written permission for another.
I will not write for two bidders on the same opportunity. Every instruction is checked against a conflict register before it is accepted. If you and a competitor approach me about the same notice, the first to confirm gets the work and the second is told why — without being told who.
Under the Procurement Act 2023 a buyer may exclude a supplier where it considers the supplier acted improperly and thereby put itself at an unfair advantage (Schedule 7, paragraph 13). A shared adviser between competing bidders is exactly the kind of fact a buyer can take that view about. This is not politeness. It protects you.
If your buyer requires you to name external advisers, tell me and I will give you whatever wording you need. If your buyer requires me to sign their non-disclosure agreement, I will.
I use AI tools to help draft. I say so on the front of this site, and I say so to every client before they pay. What AI does not do is decide what will score, check a draft against the buyer's published rubric, or tell you when an answer is weak — that is the work.
By engaging me you agree that I may process your material in AI tools operating under terms that prohibit training on it, and only for the purpose of your own engagement. If you would rather I did not, say so in writing before we start and I will tell you honestly what that changes about the price and the turnaround.
Every engagement comes with a short disclosure paragraph you can put straight into your submission, so that if a buyer asks whether AI was used, your answer is accurate. Under the Procurement Act 2023, Schedule 7 paragraph 13, a buyer may exclude a supplier where it considers both that the supplier acted improperly in relation to a procurement — which can include providing information that is incomplete, inaccurate or misleading — and that in doing so the supplier put itself at an unfair advantage. It is a discretionary ground, not an automatic one. I would still rather you disclosed than not.
You own the answers. On payment, the copyright in the text I write for your tender passes to you, for that procurement and any re-procurement of it, with no further permission needed and no time limit.
I keep my method. The structures, question frameworks, checklists, scoring approach and templates I bring to the work stay mine, and you have a licence to use them as part of your bid. This is the ordinary split, and it is the only reason the next client can be helped as well as you were.
I do not limit liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not allow to be limited.
Subject to that, my total liability for any engagement is capped at the fees you paid for it, and I am not liable for loss of profit, loss of contract, or the value of a tender you did not win. Whether you win is decided by your prices, your record, your capacity and your competitors — not by me alone, and I will not pretend to control it.
If something is wrong, email hello@thebidroom.co.uk and say so. I will acknowledge it within two working days and give you a substantive answer within ten. If I got it wrong I will say so and put it right.
I am not a member of any professional body and there is no ombudsman for this work. That is a real limitation and you should weigh it. It is also why everything I promise is in writing with a date on it — so that if I do not deliver what I wrote, you are holding the evidence.
I am one person, and you are working to a deadline that will not move. So this has to be written down rather than left to good intentions.
If I am late. I tell you as soon as I know, not on the deadline. If the work arrives too late for you to use it, you pay nothing for it and I refund anything already paid.
If I cannot deliver at all — illness, accident, anything — I tell you immediately, refund every penny for work not delivered, and hand back everything you sent me in whatever state it is in, so another writer can pick it up. I will not hold your material or your fee while you miss a deadline.
What I will not do is subcontract your work to someone else without telling you first and getting your agreement. You are buying my writing, not an agency's.
I hold no professional indemnity insurance at present. If that matters to you, and it reasonably might, weigh it before you engage me rather than after.
Where I hold personal data in your material — staff names, CVs, training records — I act as your processor and you are the controller. That relationship is governed by a data processing agreement written to Article 28(3) of the UK GDPR: it sets out what is processed and why, confidentiality, security, sub-processors including AI tools, breach notification within 24 hours, deletion or return at your choice, and your right to audit. Ask and I will send it before you send me anything. If your organisation has its own DPA, send it — I will sign yours in preference to mine where it is compatible with these terms.
I use your material solely for your engagement and never reuse it for anyone else.
How I handle personal information generally, including where contact details come from and how to object, is set out in the privacy notice.
The terms that apply to your engagement are the ones published on the day you confirmed it. Changing this page does not change an agreement already made.